So you planned your schedule at the beginning of one day but at the end of day when you reviewed the actual time you spent. Most of the to-do items took you more time than what you planned.
If this sounds familiar to you, you’re not along. This is so-called “Planning fallacy”.
There are many studies talked about this fallacy. First proposed by Nobel winning behavioral economists Daniel Kahneman and Amos Tversky in 1979. Basically it’s talking about how our estimation of time a certain task will take us is usually longer than what we planned in advance.
Here are two solutions that I personally utilize to avoid planning fallacy from happening. Or causing the minimum harms to progress I should be making everyday.
1. Record how much time do the task actually take you—(Simply utilize by two clicks, No troublesome actions needed)
By using the app toggl, you can simply record the time duration by clicking “start” & “finish” when you do your task.
After 1-2 weeks, you review the summary and you’ll get the idea on average how much time a certain task might take you. A great little helper not only help you know how to plan well but also save the time that leaked away without our notice.
2. Set flexibility time block
A lot of people might suggest you to set time block to do a specific thing you’re planning to accomplish. Indeed that helps. But it helps you enhance your focus and increase your productivity. It’s not helping if you’re trying to estimate the time duration you should allocate.
Therefore, when it comes to a project that has tight timeline. You’d be overwhelmed and stressful when you found out the time you plan is not enough to complete the task before deadline.
By setting flexibility time block, you have buffer time to make more progress to catch up or to get ahead. It’s not rocket science but you’d be amazed how that actually helps you relief your stress and therefore making more progress that you expected.
These are the two practical methods that actually works for me and hope these will work fantastic on your side as well. Time is the most valuable asset we have. No more, no less, everyone has 24 hours everyday. Let’s maximize our productivities and help us achieve the dream goals we want to achieve!
If you want to know more regarding how to manage your time well, this article() might interest you.